Billing History
Where to find invoices and receipts, add your company details to them, and read the credit activity log.
Billing History
Your organization's billing lives in two places: Invoices lists every purchase, quote and receipt, and the Billing page keeps a log of every credit movement. Both are available to every admin.
Invoices and receipts
- Go to Invoices in the left menu (
/app/admin/invoices). - Each row shows the issue date, description, amount and status. Filter by Quoted, Paid or Refunded.
- Click Receipt on a paid card purchase to open the receipt.
- Open a quote or invoice to see its details and pay it if it is still open.
Add your company details
Under Your company details on the Invoices page, enter your company name, billing address, PO number, tax ID, or anything else your finance team needs. Save it once; it appears on all future invoices and receipts. It does not change invoices that were already issued.
Credit activity log
Every credit movement is recorded in the Credit history card on the Billing page, grouped by month:
- Credits added by a purchase
- A credit used when a member starts a shoot, with the member's name
- Refunds and manual adjustments by the HeadshotPro team
Each entry shows a description, the change (positive or negative) and the date, newest first.
Good to know
- Invoices and receipts are tied to the organization. Only admins can see them; team members cannot.
- If you bought headshots as an individual before your account became a team account, those receipts stay on your personal account. Contact support if you need a copy.
- Amounts are shown in the currency you paid in. Change the currency for future purchases on the Billing page.
- Need a quote, a purchase order, or an invoice for a smaller order? Contact sales at sales@headshotpro.com.