Creating a Team Account
Step-by-step guide to setting up a new HeadshotPro organization account.
Creating a Team Account
Setting up a new team account takes about 10–20 minutes. The setup wizard walks you through company details, a short survey, backdrop and outfit selection, an optional branded profile picture template, and credit purchase. You can skip individual steps and return to complete them later from settings.
How it works
- Go to
/app/addand choose the team option to start the organization setup wizard. - Company details — Enter your organization name and a few basic details. This creates your Organization record and you become the Team Lead.
- Team photos survey — Answer three quick questions about your use case, role, and what assets you need. This step is skippable.
- Choose backdrops — Pick the shoot locations (backgrounds) your team can choose from. You can select up to 8 backdrops. Individual members pick from this approved list when they complete their shoot. This step is skippable.
- Choose outfits — Select the outfits your team can wear in their headshots. HeadshotPro pre-selects 60 popular outfits to start. Remove anything that doesn't match your brand or add more. Each member picks their own preferred outfit from this approved list. This step is skippable.
- Branded profile picture — Optionally design a profile picture template. HeadshotPro applies your logo and layout to every member's headshot automatically, producing a consistent branded photo suitable for Slack, LinkedIn, and company directories. This step is skippable.
- Purchase credits — Buy one credit per team member you want to get headshots for. Credits are required before you can invite members. Bulk discounts apply automatically and are locked in for all future purchases.
- Invite your team — Send email invites or create an invite link right after purchase. You can also skip this step and invite from the dashboard later.
After completing setup, you land on the admin dashboard at /app/admin/overview.
Good to know
- You must purchase at least one credit before you can invite team members.
- Backdrops and outfit selections can be changed later from Settings → Style and Settings → Clothing in the admin dashboard.
- The branded profile picture template can be configured or updated later from Profile Pictures → Templates.
- If you already have an organization, the wizard redirects you to the first incomplete step rather than restarting from the beginning.
- Sub-teams (groups within your organization) can be created after setup from the Members area — they are not part of the initial wizard.
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