Viewing Team Headshots

The Headshots dashboard at /app/admin/headshots is the central place for tracking every member's photo shoot progress across your organization. It displays aggregate stats, live counts by status, and detailed member cards — all filterable by team or status.

The dashboard loads four member categories: Finished photo shoots, In Progress (joined but not yet done), Pending Invites, and Deleted photo shoots. A fifth "Needs Attention" section appears for organizations on the v2 invite system when members have not responded after multiple reminders.

How it works

1. Navigate to Headshots in the left sidebar (or go directly to /app/admin/headshots).
2. The header shows four stat tiles: Total Members, Finished photoshoots, In Progress, and Pending Invite. Each tile displays a count and a progress bar as a proportion of total members.
3. Use the filter tabs near the top of the main content area to narrow the view:
   • All — every member across all statuses
   • Finished — members whose photo shoot is complete and ready for review
   • Joined — members who have accepted their invite but haven't finished uploading
   • Invited — members with a pending invite they haven't accepted yet
   • Deleted — members whose shoot photos have been deleted
   • Actioned — members you have manually marked as handled (appears only when at least one member is actioned)
   • Attention — members who haven't responded after multiple automated reminders (v2 orgs only)
4. Use the Search members field to find a specific member by email or name. Search activates after two characters and queries both finished and in-progress members simultaneously.
5. If your organization has multiple teams configured, use the Team selector at the top of the page to scope the view to a single team. All counts and lists update to reflect the selected team.
6. Finished members are displayed as photo cards showing the member's favorite headshot thumbnail, name, email, team badge, and finish date. Members still in progress appear in a table with their current onboarding stage, invite date, reminder count, and team.

Good to know

• The dashboard paginates each section. Click Load more members at the bottom of any section to fetch additional records.
• Sorting for finished members defaults to date (most recent first). Toggle to alphabetical order using the sort button in the Finished section header.
• Members managed directly by admins (no individual account) show a Managed badge. Members with a placeholder internal email display "(no email)" in place of an address.
• If headshot expiration is enabled for your organization, member cards show an expiry date. Cards expiring within 3 days display the date in red.
• The Needs Attention section is collapsed by default once you dismiss it. The collapsed state persists across sessions.

Related

• Approving and Managing Headshots
• Issuing Retries
• Member Management