Approving and Managing Headshots

HeadshotPro does not gate delivery behind a formal admin approval step — members select their own favorite photo, and the result lands in the Finished photo shoots section of your dashboard automatically. Your job as admin is to review those results, take any follow-up action (downloading, distributing, marking as done), and keep track of what still needs attention.

Every member card in the Finished section shows the member's chosen favorite as a thumbnail. From there you can view the full result set, download the profile picture, and mark the record as handled once you've acted on it.

How it works

1. Go to Headshots (/app/admin/headshots) and locate the Finished photo shoots section.
2. Click View Results on a member card (or hover the card and click View) to open the member's full headshot gallery at /app/admin/members/:id?tab=headshots.
3. To download an individual member's profile picture, open the Actions dropdown on the card and select Download PFP. The download is a 600×600 PNG.
4. To download favorite photos for the entire team at once, click Download Favorites in the Finished section header. A modal opens that:
   • Fetches all members with a selected favorite photo (scoped to the current team if a team is selected)
   • Downloads each member's headshot and profile picture into a ZIP file organized by member name/email
   • Shows a real-time progress bar; you can cancel mid-download
   • Names the ZIP team-photos-YYYY-MM-DD.zip
5. To export a spreadsheet of all member statuses, click Export in the page header. The CSV export includes team name, email, title, status (Finished / Joined / Invited), and finished date for every member.
6. Once you have acted on a member's results (distributed photos, updated their LinkedIn, etc.), mark the record as done using the Mark as actioned option in the member card's Actions dropdown. The card moves from the main Finished grid into the Actioned section below it, where it is collapsed into a compact list.
7. To undo an actioned record, click Undo next to the member's entry in the Actioned section. The card returns to the Finished grid.

Good to know

• "Actioned" is a local workflow marker for your team — it does not affect anything on the member's account or their access to their headshots.
• The Download Favorites ZIP creates a folder per member named email - title. If a member has no title set, the folder name uses the email only.
• Each member folder in the ZIP can contain up to two files: headshot.jpg (the cropped full headshot) and pfp.jpg (the profile-picture crop with background). Files that fail to download are logged in the modal but do not stop the rest of the download.
• The CSV export includes all members regardless of status and works reliably even for large teams.
• You can send a member a direct link back to their results at any time by selecting Send access link from the Actions dropdown. HeadshotPro emails them a sign-in link.

Related

• Viewing Team Headshots
• Issuing Retries
• Member Management