Grape Law Firm PLLC is a New York-based global immigration law firm delivering US, UK and global immigration services to individuals and businesses worldwide. With offices in New York and the U.K., recognized by the U.S. Chamber of Commerce on its prestigious CO-100 list and named to the Inc.5000 list at No. 161 among the fastest-growing companies in the U.S., Grape Law has built a strong reputation for innovation, responsiveness, and excellence by delivering simplified, streamlined, and cutting-edge global immigration law solutions to clients worldwide.
As the firm continued to grow internationally, one operational challenge kept resurfacing: professional headshots.
In 2025, Grape Law partnered with HeadshotPro to replace recurring studio photo sessions with a scalable, on-demand solution.
We sat down with Ayca Cetin, People & Culture Specialist at Grape Law, about the transition.
Challenge
For a growing international law firm, brand consistency isn’t optional, it’s credibility. Before HeadshotPro, every new hire required:
- Photographer coordination
- Cross-office scheduling
- Studio availability alignment
Across four continents, this quickly became a recurring operational burden.
Studio sessions disrupted workdays, required additional preparation, and often delayed how quickly new hires could be added to the website.
As Ayca explains: "Studio photo sessions were taking too much time for our employees and were hard to organize."
Top 3 challenges Grape Law faced:
- Studio sessions were time-consuming and difficult to coordinate across a growing, international team
- Scheduling disrupted employees' workflows and productivity
- The process was costly, both in photographer fees and internal resources
Solution
In 2025, Grape Law replaced studio coordination with a standardized internal workflow powered by HeadshotPro.
Instead of organizing photo days, the People & Culture team now:
- Pre-approves backgrounds and outfit styles inside the platform to match the firm’s corporate look
- Invites employees to upload a few quick selfies from anywhere
- Receives professional, brand-aligned headshots in under two hours
No studio booking. No scheduling across time zones. No production-day disruption. New hires can now receive a professional headshot almost immediately, without extra styling needed.
For a team managing 100+ professionals across four continents, this isn’t just convenience. It’s operational leverage.
As Ayca shares: "With HeadshotPro, we get fast, easy access and high-quality results without the need for a studio. We’ve been able to save a significant amount of time and make the process much more efficient. Employees can now get professional headshots in under two hours.”
Results
- Scheduling, editing, and photographer logistics eliminated entirely
- Brand aligned and consistent headshots across entire firm in four continents
- Immediate headshot coverage for every new hire as the firm grows
What once required coordination across offices and calendars now happens in hours.
