[{"data":1,"prerenderedAt":428},["ShallowReactive",2],{"docs-team-lead\u002Fteam-headshots\u002Fmanaging-templates":3},{"article":4,"sectionArticles":234,"categories":405,"relatedArticles":426,"prevArticle":378,"nextArticle":385,"categoryName":424,"error":427},{"id":5,"title":6,"avatar":7,"body":8,"description":226,"docx":7,"extension":227,"meta":228,"navigation":229,"order":7,"path":230,"pdf":7,"pdfLabel":7,"procurementPack":7,"seo":231,"slug":7,"stem":232,"__hash__":233},"content\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fmanaging-templates.md","Managing Profile Picture Templates",null,{"type":9,"value":10,"toc":213},"minimark",[11,15,32,37,42,80,84,87,104,110,114,117,131,134,138,151,154,158,194,198],[12,13,6],"h1",{"id":14},"managing-profile-picture-templates",[16,17,18,19,23,24,27,28,31],"p",{},"After creating templates, you manage them from ",[20,21,22],"strong",{},"Settings > Profile picture",". The ",[20,25,26],{},"Branded profile pictures"," card lists your templates with a preview thumbnail, creation date, and a menu of actions for each one. A ",[20,29,30],{},"Default"," badge marks whichever template is currently set as the org-wide default.",[33,34,36],"h2",{"id":35},"how-it-works","How it works",[38,39,41],"h3",{"id":40},"editing-a-template","Editing a template",[43,44,45,53,56,59,66,69],"ol",{},[46,47,48,49,52],"li",{},"Open the dropdown on a template card and select ",[20,50,51],{},"Edit template",", or click the preview thumbnail directly.",[46,54,55],{},"The template editor opens with the saved settings loaded.",[46,57,58],{},"Make changes across any of the tabs (Shape, Background, Border, Outline, Logo).",[46,60,61,62,65],{},"Click ",[20,63,64],{},"Save"," in the top bar.",[46,67,68],{},"If the template has already been applied to members and you changed the visual settings, the Save modal shows how many profile pictures are using an older version and asks whether to re-render them.",[46,70,71,72,75,76,79],{},"Toggle ",[20,73,74],{},"Re-render outdated profile pictures"," on (default) and click ",[20,77,78],{},"Re-render"," to start those renders immediately. A progress bar tracks completion. You can close the dialog while renders continue in the background.",[38,81,83],{"id":82},"setting-a-default-template","Setting a default template",[16,85,86],{},"A default template applies automatically to new members when they generate a profile picture.",[43,88,89,95,101],{},[46,90,48,91,94],{},[20,92,93],{},"Set as default",".",[46,96,97,98,100],{},"The template is immediately marked as default (green ",[20,99,30],{}," badge).",[46,102,103],{},"If any existing members are currently on a different template, a prompt appears asking whether to update them as well. Confirm to start re-renders for those members.",[16,105,106,107,109],{},"Only one default template can exist at a given team scope at a time. Setting a new org-wide default automatically removes the ",[20,108,30],{}," flag from any previous org-wide default. If no default template is set, members fall back to the built-in default: a head-and-shoulders crop with the original photo background.",[38,111,113],{"id":112},"applying-a-template-to-all-members","Applying a template to all members",[16,115,116],{},"Use this to force every org member onto a specific template, regardless of which template they currently use.",[43,118,119,125,128],{},[46,120,121,122,94],{},"Open the dropdown and select ",[20,123,124],{},"Apply to all members",[46,126,127],{},"Confirm in the modal. HeadshotPro starts a render for every member who has a source photo on file.",[46,129,130],{},"A confirmation toast appears with the number of renders started.",[16,132,133],{},"The organization limit is 500 profile pictures per batch and 2,000 renders per 24-hour period. If either limit is exceeded, the operation is rejected.",[38,135,137],{"id":136},"deleting-a-template","Deleting a template",[43,139,140,145,148],{},[46,141,121,142,94],{},[20,143,144],{},"Delete",[46,146,147],{},"Confirm deletion in the modal.",[46,149,150],{},"The template is permanently removed. This action cannot be undone.",[16,152,153],{},"Deleting a template does not re-render existing member profile pictures that were previously rendered with it. Those images remain as-is until a new template is applied or the member regenerates their photo.",[33,155,157],{"id":156},"good-to-know","Good to know",[159,160,161,164,174,177,180,183],"ul",{},[46,162,163],{},"When you edit a template's visual settings, existing profile pictures using that template are automatically flagged for re-rendering. Members already on the latest version are not re-rendered.",[46,165,166,167,169,170,173],{},"The ",[20,168,124],{}," action re-renders every member with a source photo, including those already on the target template. Use ",[20,171,172],{},"Edit > Save > Re-render outdated"," instead if you only want to catch members who are behind.",[46,175,176],{},"Template re-renders are processed automatically. A progress dialog shows the current status. You can close the dialog safely; renders that started will still complete.",[46,178,179],{},"You can have multiple templates and set team-scoped defaults per team. A team-scoped default only displaces other defaults that share overlapping team assignments; org-wide defaults are unaffected. Team-scoped defaults can be assigned via the API; the editor UI currently supports org-wide defaults only.",[46,181,182],{},"If no default template is configured, a notice banner appears at the bottom of the templates list as a reminder.",[46,184,185,186,189,190,193],{},"To switch one member to a different template, open ",[20,187,188],{},"Members",", then ",[20,191,192],{},"Actions > Change PFP template"," on that member.",[33,195,197],{"id":196},"related","Related",[159,199,200,207],{},[46,201,202],{},[203,204,206],"a",{"href":205},"\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fcreating-templates","Creating Templates",[46,208,209],{},[203,210,212],{"href":211},"\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fmanaging-members","Member Management",{"title":214,"searchDepth":215,"depth":215,"links":216},"",2,[217,224,225],{"id":35,"depth":215,"text":36,"children":218},[219,221,222,223],{"id":40,"depth":220,"text":41},3,{"id":82,"depth":220,"text":83},{"id":112,"depth":220,"text":113},{"id":136,"depth":220,"text":137},{"id":156,"depth":215,"text":157},{"id":196,"depth":215,"text":197},"How to edit, delete, set a default, and apply profile picture templates to organization members.","md",{},true,"\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fmanaging-templates",{"title":6,"description":226},"docs\u002Fteam-lead\u002Fteam-headshots\u002Fmanaging-templates","SM7WpnwTeE_hdGVSgJsh1pA0ecW-189yprU2WJI7UXY",[235,241,246,251,256,262,267,272,277,282,287,293,298,303,309,314,319,324,328,333,338,343,348,353,359,364,368,373,378,383,385,390,395,400],{"title":236,"description":237,"path":238,"dir":239,"slug":240},"Billing History","Where to find invoices and receipts, add your company details to them, and read the credit activity log.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fbilling-history","\u002Fdocs\u002Fteam-lead\u002Fbilling","billing-history",{"title":242,"description":243,"path":244,"dir":239,"slug":245},"Credits Overview","How team credits work: when a credit is used, what happens when someone leaves, edit credits, and how to track usage.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fcredits-overview","credits-overview",{"title":247,"description":248,"path":249,"dir":239,"slug":250},"Purchasing Credits","How to buy credits for your team: payment methods, the volume discount ladder, invoices for large orders, and automatic top-up.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fpurchasing-credits","purchasing-credits",{"title":252,"description":253,"path":254,"dir":239,"slug":255},"Refunds for Teams","The 30-day money-back guarantee for team purchases and how to request a refund.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Frefunds","refunds",{"title":257,"description":258,"path":259,"dir":260,"slug":261},"Creating a Team Account","How to set up a HeadshotPro team: answer four questions, pick the look, pay, and invite your team.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fcreating-a-team","\u002Fdocs\u002Fteam-lead\u002Fgetting-started","creating-a-team",{"title":263,"description":264,"path":265,"dir":260,"slug":266},"Inviting Members","Three ways to add people to your team: email invites, your shareable team link, or uploading photos for them.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Finviting-members","inviting-members",{"title":268,"description":269,"path":270,"dir":260,"slug":271},"The New AI Model for Teams","What changed with the latest AI model: 2–3 selfies instead of 15, 40 headshots per person, self-serve redos, and how to upgrade an older team.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fnew-model","new-model",{"title":273,"description":274,"path":275,"dir":260,"slug":276},"HeadshotPro for Teams: Overview","How HeadshotPro Teams works for organizations: one consistent look, self-serve shoots for every member, and answers to the questions buyers ask first.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Foverview","overview",{"title":278,"description":279,"path":280,"dir":260,"slug":281},"Overview","Your team dashboard: credits, member progress, pending invites, the team link, and the left menu.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fteam-dashboard","team-dashboard",{"title":283,"description":284,"path":285,"dir":260,"slug":286},"Team Link, QR Code and Poster","Your team's permanent join link at headshotpro.com\u002Ft\u002Fyour-company, its QR code, and the printable poster.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fteam-link-qr-and-poster","team-link-qr-and-poster",{"title":288,"description":289,"path":290,"dir":291,"slug":292},"API Overview","The HeadshotPro API: what it automates, the three ways to connect your HR tools, and where the full documentation lives.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fapi-overview","\u002Fdocs\u002Fteam-lead\u002Fintegrations","api-overview",{"title":294,"description":295,"path":296,"dir":291,"slug":297},"Gift Codes","Hand out headshots with redeemable codes instead of a team invite.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fgift-codes","gift-codes",{"title":299,"description":300,"path":301,"dir":291,"slug":302},"Webhooks and Integrations","Connect HeadshotPro to Zapier or to your own systems with webhooks.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fwebhooks-and-integrations","webhooks-and-integrations",{"title":304,"description":305,"path":306,"dir":307,"slug":308},"Creating and Managing Teams","How to create, edit, and delete sub-teams within your organization to group members by department","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcreating-teams","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team","creating-teams",{"title":310,"description":311,"path":312,"dir":307,"slug":313},"Custom Fields","Collect extra information from your team members during their headshot onboarding.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustom-fields","custom-fields",{"title":315,"description":316,"path":317,"dir":307,"slug":318},"Customizing Emails","Control which emails your team receives, where admin alerts go, and rewrite the wording of member emails.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustomizing-emails","customizing-emails",{"title":320,"description":321,"path":322,"dir":307,"slug":323},"Deleting Your Organization","How the owner deletes a team organization, and how a team lead then deletes their own HeadshotPro account.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fdeleting-your-organization","deleting-your-organization",{"title":325,"description":326,"path":211,"dir":307,"slug":327},"Managing Members","Find any member, see where they are in their shoot, and take action from the Members page.","managing-members",{"title":329,"description":330,"path":331,"dir":307,"slug":332},"Organization Settings","Manage your organization's name, logo, headshot preferences and email notifications.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Forganization-settings","organization-settings",{"title":334,"description":335,"path":336,"dir":307,"slug":337},"Removing Members","Remove a member from your organization, and understand what happens to their data and your credits.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fremoving-members","removing-members",{"title":339,"description":340,"path":341,"dir":307,"slug":342},"Roles and Permissions","Understand the owner, admin and member roles, and how to add or remove admins.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Froles-and-permissions","roles-and-permissions",{"title":344,"description":345,"path":346,"dir":307,"slug":347},"Security Controls","Configure MFA for admins, manage admins, transfer ownership, and set data retention for your organization.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsecurity-controls","security-controls",{"title":349,"description":350,"path":351,"dir":307,"slug":352},"SSO Setup","Connect your identity provider to HeadshotPro so team members authenticate through your company's existing SSO system.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsso-setup","sso-setup",{"title":354,"description":355,"path":356,"dir":357,"slug":358},"Approving and Managing Headshots","How to review finished member headshots, mark them as handled, and download photos for the whole team","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fapproving-and-managing-headshots","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots","approving-and-managing-headshots",{"title":360,"description":361,"path":362,"dir":357,"slug":363},"Bulk Uploading Photos","Upload ZIP files for multiple team members at once to create headshot models without individual onboarding.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fbulk-uploading-photos","bulk-uploading-photos",{"title":365,"description":366,"path":205,"dir":357,"slug":367},"Creating Profile Picture Templates","How to create branded profile picture templates with shape, background, border, outline, and logo overlay settings.","creating-templates",{"title":369,"description":370,"path":371,"dir":357,"slug":372},"Enforcing Consistency","Use the approved list, outfit rules, backdrop settings, per-team overrides and pose selection to keep every team headshot on-brand.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fenforcing-consistency","enforcing-consistency",{"title":374,"description":375,"path":376,"dir":357,"slug":377},"Headshots Still Preparing","What to expect while a member's headshots generate, and what to do when a shoot looks stuck","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fheadshots-still-preparing","headshots-still-preparing",{"title":379,"description":380,"path":381,"dir":357,"slug":382},"Issuing Retries","How a team member gets a free retry, and how you start a new shoot for them when the retry is used up","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fissuing-retries","issuing-retries",{"title":6,"description":226,"path":230,"dir":357,"slug":384},"managing-templates",{"title":386,"description":387,"path":388,"dir":357,"slug":389},"Pose Selection","Restrict which body poses HeadshotPro cycles through when generating headshots for your team.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fpose-selection","pose-selection",{"title":391,"description":392,"path":393,"dir":357,"slug":394},"Quality Tips","What to tell your team before they upload selfies, and why results sometimes differ from the person","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fquality-tips","quality-tips",{"title":396,"description":397,"path":398,"dir":357,"slug":399},"Style Presets","Choose the backdrops and outfits your team can use, add your own backdrops and outfits, and set a different look per team.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fstyle-presets","style-presets",{"title":401,"description":402,"path":403,"dir":357,"slug":404},"Viewing Team Headshots","Track every member's shoot from Overview and Members, open their photos, and download headshots in the sizes your organization needs","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fviewing-team-headshots","viewing-team-headshots",[406,410,414,418,422],{"slug":407,"name":408,"articles":409},"billing","Billing",[235,241,246,251],{"slug":411,"name":412,"articles":413},"getting-started","Getting Started",[256,262,267,272,277,282],{"slug":415,"name":416,"articles":417},"integrations","Integrations",[287,293,298],{"slug":419,"name":420,"articles":421},"managing-your-team","Managing Your Team",[303,309,314,319,324,328,333,338,343,348],{"slug":423,"name":424,"articles":425},"team-headshots","Team Headshots",[353,359,364,368,373,378,383,385,390,395,400],[],false,1793943947354]