[{"data":1,"prerenderedAt":372},["ShallowReactive",2],{"docs-team-lead\u002Fmanaging-your-team\u002Fcustom-fields":3},{"article":4,"sectionArticles":218,"categories":349,"relatedArticles":370,"prevArticle":265,"nextArticle":272,"categoryName":364,"error":371},{"id":5,"title":6,"avatar":7,"body":8,"description":210,"docx":7,"extension":211,"meta":212,"navigation":213,"order":7,"path":214,"pdf":7,"pdfLabel":7,"procurementPack":7,"seo":215,"slug":7,"stem":216,"__hash__":217},"content\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustom-fields.md","Custom Fields",null,{"type":9,"value":10,"toc":199},"minimark",[11,15,19,27,32,97,102,119,123,134,138,174,178],[12,13,6],"h1",{"id":14},"custom-fields",[16,17,18],"p",{},"Custom fields let you collect organization-specific information from every team member — department, region, employee ID, terms acceptance, or anything else you need on record. Members fill the fields in once and HeadshotPro carries the answers into their profile.",[16,20,21,22,26],{},"Navigate to ",[23,24,25],"strong",{},"Admin > Settings > Custom fields"," to manage your fields.",[28,29,31],"h2",{"id":30},"how-it-works","How it works",[33,34,35,47,54,78,81,88,91],"ol",{},[36,37,38,39,42,43,46],"li",{},"Open ",[23,40,41],{},"Admin > Settings"," and select the ",[23,44,45],{},"Custom fields"," tab.",[36,48,49,50,53],{},"Click ",[23,51,52],{},"Add custom field"," to open the field editor.",[36,55,56,57],{},"Choose a field type:\n",[58,59,60,66,72],"ul",{},[36,61,62,65],{},[23,63,64],{},"Text"," — single-line answer up to 500 characters.",[36,67,68,71],{},[23,69,70],{},"Dropdown"," — members pick one option from a list you define.",[36,73,74,77],{},[23,75,76],{},"Checkbox"," — members tick a box, with an optional link (useful for terms of service, policies, or any URL you want them to review).",[36,79,80],{},"Enter the field name (or description, for checkbox fields) — this is the label members see on the form.",[36,82,83,84,87],{},"Toggle ",[23,85,86],{},"Mark this field as required"," if members must answer before they can continue.",[36,89,90],{},"For dropdown fields, add the options one at a time. The live preview shows exactly how the field will appear to members.",[36,92,49,93,96],{},[23,94,95],{},"Create field",". The field becomes active immediately for everyone in the organization.",[98,99,101],"h3",{"id":100},"editing-a-field","Editing a field",[33,103,104,107,110,113],{},[36,105,106],{},"Click the pencil icon next to the field on the Custom fields list.",[36,108,109],{},"Update the name, required toggle, or link (for checkboxes). The field type is locked once the field is created.",[36,111,112],{},"For dropdowns, you can add new options but you cannot edit or delete options that members may have already selected. To change a saved option, delete the field and recreate it.",[36,114,49,115,118],{},[23,116,117],{},"Save changes",".",[98,120,122],{"id":121},"deleting-a-field","Deleting a field",[33,124,125,131],{},[36,126,127,128,118],{},"Click the trash icon next to the field, or open the editor and click ",[23,129,130],{},"Delete",[36,132,133],{},"Confirm the action. The field is removed and any answers members had previously submitted are deleted.",[28,135,137],{"id":136},"good-to-know","Good to know",[58,139,140,147,150,153,164,167],{},[36,141,142,143,146],{},"Only the ",[23,144,145],{},"TeamLead"," role can create, edit, or delete custom fields.",[36,148,149],{},"Field type is locked after creation. To switch a field from text to dropdown, delete it and create a new one.",[36,151,152],{},"Saved dropdown options cannot be edited or removed because members may have already selected them. You can add new options at any time.",[36,154,155,156,160,161,118],{},"Checkbox links must start with ",[157,158,159],"code",{},"http:\u002F\u002F"," or ",[157,162,163],{},"https:\u002F\u002F",[36,165,166],{},"Required fields block members from finishing the personal info step of their headshot onboarding until they answer.",[36,168,169,170,173],{},"Members can update their answers at any time from their ",[23,171,172],{},"Profile"," page.",[28,175,177],{"id":176},"related","Related",[58,179,180,187,193],{},[36,181,182],{},[183,184,186],"a",{"href":185},"\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Forganization-settings","Organization Settings",[36,188,189],{},[183,190,192],{"href":191},"\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fmanaging-members","Managing Members",[36,194,195],{},[183,196,198],{"href":197},"\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Finviting-members","Inviting Members",{"title":200,"searchDepth":201,"depth":201,"links":202},"",2,[203,208,209],{"id":30,"depth":201,"text":31,"children":204},[205,207],{"id":100,"depth":206,"text":101},3,{"id":121,"depth":206,"text":122},{"id":136,"depth":201,"text":137},{"id":176,"depth":201,"text":177},"Collect extra information from your team members during their headshot onboarding.","md",{},true,"\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustom-fields",{"title":6,"description":210},"docs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustom-fields","PtMrYnm5cceMyqPa9e6wPABtNBVmF1GIO6iyMm43DXc",[219,225,230,235,241,244,249,254,260,265,271,272,277,280,283,288,293,298,303,309,314,319,324,329,334,339,344],{"title":220,"description":221,"path":222,"dir":223,"slug":224},"Billing History","How to view your organization's payment history, invoices, and credit activity log.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fbilling-history","\u002Fdocs\u002Fteam-lead\u002Fbilling","billing-history",{"title":226,"description":227,"path":228,"dir":223,"slug":229},"Credits Overview","How the credit system works for teams: what credits are, how they're consumed, and how to track usage.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fcredits-overview","credits-overview",{"title":231,"description":232,"path":233,"dir":223,"slug":234},"Purchasing Credits","How to buy additional credits for your team, including payment methods, volume pricing, and auto top-up.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fpurchasing-credits","purchasing-credits",{"title":236,"description":237,"path":238,"dir":239,"slug":240},"Creating a Team Account","Step-by-step guide to setting up a new HeadshotPro organization account.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fcreating-a-team","\u002Fdocs\u002Fteam-lead\u002Fgetting-started","creating-a-team",{"title":198,"description":242,"path":197,"dir":239,"slug":243},"How to invite team members to your HeadshotPro organization — email invites, open invite links, and managed (on-behalf) adds.","inviting-members",{"title":245,"description":246,"path":247,"dir":239,"slug":248},"HeadshotPro for Teams: Overview","How HeadshotPro Teams works for organizations — consistency, management, and bulk ordering across your entire team.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Foverview","overview",{"title":250,"description":251,"path":252,"dir":239,"slug":253},"Team Dashboard","Overview of the HeadshotPro admin dashboard — what you can monitor and manage from a single screen.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fteam-dashboard","team-dashboard",{"title":255,"description":256,"path":257,"dir":258,"slug":259},"API Overview","A summary of the HeadshotPro API — what it does, what you can automate, and where to find the full documentation.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fapi-overview","\u002Fdocs\u002Fteam-lead\u002Fintegrations","api-overview",{"title":261,"description":262,"path":263,"dir":258,"slug":264},"Webhooks and Integrations","Connect HeadshotPro to your own systems or third-party tools using webhooks and Zapier.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fwebhooks-and-integrations","webhooks-and-integrations",{"title":266,"description":267,"path":268,"dir":269,"slug":270},"Creating and Managing Teams","How to create, edit, and delete sub-teams within your organization to group members by department","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcreating-teams","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team","creating-teams",{"title":6,"description":210,"path":214,"dir":269,"slug":14},{"title":273,"description":274,"path":275,"dir":269,"slug":276},"Customizing Emails","Rewrite the subject, title, and body of the emails your team members receive from HeadshotPro.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustomizing-emails","customizing-emails",{"title":192,"description":278,"path":191,"dir":269,"slug":279},"View, search, filter, and navigate your organization's member list.","managing-members",{"title":186,"description":281,"path":185,"dir":269,"slug":282},"Manage your organization's name, logo, contact details, and preferences.","organization-settings",{"title":284,"description":285,"path":286,"dir":269,"slug":287},"Removing Members","Remove a member from your organization and understand what happens to their data.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fremoving-members","removing-members",{"title":289,"description":290,"path":291,"dir":269,"slug":292},"Roles and Permissions","Understand the three member roles and how to promote or demote users.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Froles-and-permissions","roles-and-permissions",{"title":294,"description":295,"path":296,"dir":269,"slug":297},"Security Controls","Configure MFA enforcement, admin access, ownership, and data retention for your organization.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsecurity-controls","security-controls",{"title":299,"description":300,"path":301,"dir":269,"slug":302},"SSO Setup","Connect your identity provider to HeadshotPro so team members authenticate through your company's existing SSO system.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsso-setup","sso-setup",{"title":304,"description":305,"path":306,"dir":307,"slug":308},"Approving and Managing Headshots","How to review finished member headshots, mark them as handled, and download photos for the whole team","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fapproving-and-managing-headshots","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots","approving-and-managing-headshots",{"title":310,"description":311,"path":312,"dir":307,"slug":313},"Bulk Uploading Photos","Upload ZIP files for multiple team members at once to create headshot models without individual onboarding.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fbulk-uploading-photos","bulk-uploading-photos",{"title":315,"description":316,"path":317,"dir":307,"slug":318},"Creating Profile Picture Templates","How to create branded profile picture templates with shape, background, border, outline, and logo overlay settings.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fcreating-templates","creating-templates",{"title":320,"description":321,"path":322,"dir":307,"slug":323},"Enforcing Consistency","Use backdrop limits, combo configurations, and per-team overrides to keep all team headshots visually aligned.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fenforcing-consistency","enforcing-consistency",{"title":325,"description":326,"path":327,"dir":307,"slug":328},"Issuing Retries","How to give a team member another attempt at generating their headshots","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fissuing-retries","issuing-retries",{"title":330,"description":331,"path":332,"dir":307,"slug":333},"Managing Profile Picture Templates","How to edit, delete, set a default, and apply profile picture templates to organization members.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fmanaging-templates","managing-templates",{"title":335,"description":336,"path":337,"dir":307,"slug":338},"Pose Selection","Restrict which body poses HeadshotPro cycles through when generating headshots for your team.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fpose-selection","pose-selection",{"title":340,"description":341,"path":342,"dir":307,"slug":343},"Style Presets","Choose the backdrops and outfits available to your team during headshot generation.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fstyle-presets","style-presets",{"title":345,"description":346,"path":347,"dir":307,"slug":348},"Viewing Team Headshots","How to view and filter headshots across all members in your organization","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fviewing-team-headshots","viewing-team-headshots",[350,354,358,362,366],{"slug":351,"name":352,"articles":353},"billing","Billing",[219,225,230],{"slug":355,"name":356,"articles":357},"getting-started","Getting Started",[235,241,244,249],{"slug":359,"name":360,"articles":361},"integrations","Integrations",[254,260],{"slug":363,"name":364,"articles":365},"managing-your-team","Managing Your Team",[265,271,272,277,280,283,288,293,298],{"slug":367,"name":368,"articles":369},"team-headshots","Team Headshots",[303,309,314,319,324,329,334,339,344],[],false,1792893776932]