[{"data":1,"prerenderedAt":380},["ShallowReactive",2],{"docs-team-lead\u002Fgetting-started\u002Finviting-members":3},{"article":4,"sectionArticles":226,"categories":357,"relatedArticles":378,"prevArticle":241,"nextArticle":248,"categoryName":364,"error":379},{"id":5,"title":6,"avatar":7,"body":8,"description":218,"docx":7,"extension":219,"meta":220,"navigation":221,"order":7,"path":222,"pdf":7,"pdfLabel":7,"procurementPack":7,"seo":223,"slug":7,"stem":224,"__hash__":225},"content\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Finviting-members.md","Inviting Members",null,{"type":9,"value":10,"toc":206},"minimark",[11,15,24,29,34,37,61,65,68,113,117,120,154,158,181,185],[12,13,6],"h1",{"id":14},"inviting-members",[16,17,18,19,23],"p",{},"HeadshotPro provides three ways to add team members to your organization. All three methods are accessible from the \"Add member\" button on the dashboard or from ",[20,21,22],"strong",{},"Members → Add member",". Your organization must have at least one credit before any invite method is available.",[25,26,28],"h2",{"id":27},"how-it-works","How it works",[30,31,33],"h3",{"id":32},"send-invite-individual-email","Send invite (individual email)",[16,35,36],{},"Use this method when you want each person to receive a personal email and handle their own photo shoot.",[38,39,40,48,51,54],"ol",{},[41,42,43,44,47],"li",{},"Open the \"Add member\" modal and select the ",[20,45,46],{},"Send invite"," tab.",[41,49,50],{},"Paste one or more email addresses into the text field. Separate multiple addresses with commas or line breaks.",[41,52,53],{},"If your organization has sub-teams, select the team to assign the invites to.",[41,55,56,57,60],{},"Click ",[20,58,59],{},"Invite N members",". Each person receives an email with a personalized link to join and complete their shoot.",[30,62,64],{"id":63},"open-invite-bulk-invite-link","Open invite (bulk invite link)",[16,66,67],{},"Use this method when you want to share a single link with a group — for example, in a Slack message or company email — so anyone with the link can join.",[38,69,70,75,104,110],{},[41,71,43,72,47],{},[20,73,74],{},"Open invite",[41,76,77,78],{},"Optionally configure the link:\n",[79,80,81,92,98],"ul",{},[41,82,83,86,87,91],{},[20,84,85],{},"Domain restriction"," — limit sign-ups to a specific email domain (e.g. ",[88,89,90],"code",{},"@company.com",").",[41,93,94,97],{},[20,95,96],{},"Usage limit"," — cap the number of people who can use the link.",[41,99,100,103],{},[20,101,102],{},"Expiration date"," — set a date and time after which the link stops working.",[41,105,56,106,109],{},[20,107,108],{},"Create invite link",". Copy the generated URL and share it.",[41,111,112],{},"Manage existing links from the same tab — copy, view usage counts, or revoke any link at any time.",[30,114,116],{"id":115},"add-on-their-behalf-managed-member","Add on their behalf (managed member)",[16,118,119],{},"Use this method when you are uploading photos for a team member yourself rather than having them complete the process independently.",[38,121,122,127,142,145,151],{},[41,123,43,124,47],{},[20,125,126],{},"Add on their behalf",[41,128,129,130,133,134,137,138,141],{},"Enter the member's ",[20,131,132],{},"Name"," (required), ",[20,135,136],{},"Email"," (optional), and ",[20,139,140],{},"Job title"," (optional).",[41,143,144],{},"If your organization has sub-teams, assign the member to a team.",[41,146,56,147,150],{},[20,148,149],{},"Add member",". HeadshotPro creates a managed account and redirects you to the photo upload flow for that member.",[41,152,153],{},"If you provided an email address, the member receives a notification when their headshots are ready and can access the results directly.",[25,155,157],{"id":156},"good-to-know","Good to know",[79,159,160,163,166,169,172,175,178],{},[41,161,162],{},"Inviting members requires at least one credit in your organization's balance. The invite flow redirects you to the credits page if your balance is zero.",[41,164,165],{},"Each invite consumes one credit when the member's headshot session is created, not when the invite is sent.",[41,167,168],{},"Invite links can be revoked at any time. Revoking a link does not remove members who already joined using it.",[41,170,171],{},"Managed members (added on their behalf) do not need to create their own HeadshotPro account. If no email is provided, only the Team Lead can access their headshots.",[41,173,174],{},"If your organization has SSO with Just-In-Time (JIT) provisioning enabled, internal users with a verified company domain can sign in directly without an invite. The invite form is still available for external contractors.",[41,176,177],{},"Members can be assigned to a sub-team at invite time or reassigned later from the Members page.",[41,179,180],{},"You can remove a member from the organization from the Members page. Members with more than 3 headshot sessions cannot be removed without contacting support.",[25,182,184],{"id":183},"related","Related",[79,186,187,194,200],{},[41,188,189],{},[190,191,193],"a",{"href":192},"\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fteam-dashboard","Team Dashboard",[41,195,196],{},[190,197,199],{"href":198},"\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fmanaging-members","Managing Members",[41,201,202],{},[190,203,205],{"href":204},"\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fcredits-overview","Credits Overview",{"title":207,"searchDepth":208,"depth":208,"links":209},"",2,[210,216,217],{"id":27,"depth":208,"text":28,"children":211},[212,214,215],{"id":32,"depth":213,"text":33},3,{"id":63,"depth":213,"text":64},{"id":115,"depth":213,"text":116},{"id":156,"depth":208,"text":157},{"id":183,"depth":208,"text":184},"How to invite team members to your HeadshotPro organization — email invites, open invite links, and managed (on-behalf) adds.","md",{},true,"\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Finviting-members",{"title":6,"description":218},"docs\u002Fteam-lead\u002Fgetting-started\u002Finviting-members","buitOKYRcHUlbXSx2wdfA1Y3tAg1esk1P62dD_K7qRw",[227,233,236,241,247,248,253,256,262,267,273,278,283,286,291,296,301,306,311,317,322,327,332,337,342,347,352],{"title":228,"description":229,"path":230,"dir":231,"slug":232},"Billing History","How to view your organization's payment history, invoices, and credit activity log.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fbilling-history","\u002Fdocs\u002Fteam-lead\u002Fbilling","billing-history",{"title":205,"description":234,"path":204,"dir":231,"slug":235},"How the credit system works for teams: what credits are, how they're consumed, and how to track usage.","credits-overview",{"title":237,"description":238,"path":239,"dir":231,"slug":240},"Purchasing Credits","How to buy additional credits for your team, including payment methods, volume pricing, and auto top-up.","\u002Fdocs\u002Fteam-lead\u002Fbilling\u002Fpurchasing-credits","purchasing-credits",{"title":242,"description":243,"path":244,"dir":245,"slug":246},"Creating a Team Account","Step-by-step guide to setting up a new HeadshotPro organization account.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Fcreating-a-team","\u002Fdocs\u002Fteam-lead\u002Fgetting-started","creating-a-team",{"title":6,"description":218,"path":222,"dir":245,"slug":14},{"title":249,"description":250,"path":251,"dir":245,"slug":252},"HeadshotPro for Teams: Overview","How HeadshotPro Teams works for organizations — consistency, management, and bulk ordering across your entire team.","\u002Fdocs\u002Fteam-lead\u002Fgetting-started\u002Foverview","overview",{"title":193,"description":254,"path":192,"dir":245,"slug":255},"Overview of the HeadshotPro admin dashboard — what you can monitor and manage from a single screen.","team-dashboard",{"title":257,"description":258,"path":259,"dir":260,"slug":261},"API Overview","A summary of the HeadshotPro API — what it does, what you can automate, and where to find the full documentation.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fapi-overview","\u002Fdocs\u002Fteam-lead\u002Fintegrations","api-overview",{"title":263,"description":264,"path":265,"dir":260,"slug":266},"Webhooks and Integrations","Connect HeadshotPro to your own systems or third-party tools using webhooks and Zapier.","\u002Fdocs\u002Fteam-lead\u002Fintegrations\u002Fwebhooks-and-integrations","webhooks-and-integrations",{"title":268,"description":269,"path":270,"dir":271,"slug":272},"Creating and Managing Teams","How to create, edit, and delete sub-teams within your organization to group members by department","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcreating-teams","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team","creating-teams",{"title":274,"description":275,"path":276,"dir":271,"slug":277},"Custom Fields","Collect extra information from your team members during their headshot onboarding.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustom-fields","custom-fields",{"title":279,"description":280,"path":281,"dir":271,"slug":282},"Customizing Emails","Rewrite the subject, title, and body of the emails your team members receive from HeadshotPro.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fcustomizing-emails","customizing-emails",{"title":199,"description":284,"path":198,"dir":271,"slug":285},"View, search, filter, and navigate your organization's member list.","managing-members",{"title":287,"description":288,"path":289,"dir":271,"slug":290},"Organization Settings","Manage your organization's name, logo, contact details, and preferences.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Forganization-settings","organization-settings",{"title":292,"description":293,"path":294,"dir":271,"slug":295},"Removing Members","Remove a member from your organization and understand what happens to their data.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fremoving-members","removing-members",{"title":297,"description":298,"path":299,"dir":271,"slug":300},"Roles and Permissions","Understand the three member roles and how to promote or demote users.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Froles-and-permissions","roles-and-permissions",{"title":302,"description":303,"path":304,"dir":271,"slug":305},"Security Controls","Configure MFA enforcement, admin access, ownership, and data retention for your organization.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsecurity-controls","security-controls",{"title":307,"description":308,"path":309,"dir":271,"slug":310},"SSO Setup","Connect your identity provider to HeadshotPro so team members authenticate through your company's existing SSO system.","\u002Fdocs\u002Fteam-lead\u002Fmanaging-your-team\u002Fsso-setup","sso-setup",{"title":312,"description":313,"path":314,"dir":315,"slug":316},"Approving and Managing Headshots","How to review finished member headshots, mark them as handled, and download photos for the whole team","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fapproving-and-managing-headshots","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots","approving-and-managing-headshots",{"title":318,"description":319,"path":320,"dir":315,"slug":321},"Bulk Uploading Photos","Upload ZIP files for multiple team members at once to create headshot models without individual onboarding.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fbulk-uploading-photos","bulk-uploading-photos",{"title":323,"description":324,"path":325,"dir":315,"slug":326},"Creating Profile Picture Templates","How to create branded profile picture templates with shape, background, border, outline, and logo overlay settings.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fcreating-templates","creating-templates",{"title":328,"description":329,"path":330,"dir":315,"slug":331},"Enforcing Consistency","Use backdrop limits, combo configurations, and per-team overrides to keep all team headshots visually aligned.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fenforcing-consistency","enforcing-consistency",{"title":333,"description":334,"path":335,"dir":315,"slug":336},"Issuing Retries","How to give a team member another attempt at generating their headshots","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fissuing-retries","issuing-retries",{"title":338,"description":339,"path":340,"dir":315,"slug":341},"Managing Profile Picture Templates","How to edit, delete, set a default, and apply profile picture templates to organization members.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fmanaging-templates","managing-templates",{"title":343,"description":344,"path":345,"dir":315,"slug":346},"Pose Selection","Restrict which body poses HeadshotPro cycles through when generating headshots for your team.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fpose-selection","pose-selection",{"title":348,"description":349,"path":350,"dir":315,"slug":351},"Style Presets","Choose the backdrops and outfits available to your team during headshot generation.","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fstyle-presets","style-presets",{"title":353,"description":354,"path":355,"dir":315,"slug":356},"Viewing Team Headshots","How to view and filter headshots across all members in your organization","\u002Fdocs\u002Fteam-lead\u002Fteam-headshots\u002Fviewing-team-headshots","viewing-team-headshots",[358,362,366,370,374],{"slug":359,"name":360,"articles":361},"billing","Billing",[227,233,236],{"slug":363,"name":364,"articles":365},"getting-started","Getting Started",[241,247,248,253],{"slug":367,"name":368,"articles":369},"integrations","Integrations",[256,262],{"slug":371,"name":372,"articles":373},"managing-your-team","Managing Your Team",[267,273,278,283,286,291,296,301,306],{"slug":375,"name":376,"articles":377},"team-headshots","Team Headshots",[311,317,322,327,332,337,342,347,352],[],false,1792738473635]